FHB E60 SPONSORED RESEARCH

E60
Policy

SPONSORED RESEARCH

The University's policy regarding sponsored research is detailed herewith:

1. It is the policy of the University to encourage faculty members to participate in research sponsored by outside agencies when such research is consistent with the basic aims of the University in regard to the education of students, the extension of knowledge, and the broadening of man's horizon in the sciences, arts, and humanities.

2. The Vice President for Research has been designated by the President as the University's reviewing, certifying, and negotiation coordinating officer for all research proposals submitted to outside agencies, except for those emanating from units under the administrative authority of the Director of the Medical Center. In this capacity the Office of Research Administration, which is under the direction of the Vice President for Research, is able to provide assistance to faculty by maintaining a grantsmanship library with information on federal and state agencies and private foundations, helping locate sources of potential funding, advising on general proposal format and University administrative procedures, and by reviewing the work plan, commitments and budget. The Office of Research Administration also acts as liaison between the sponsor agency and the faculty when requested to do so.

3. In order to ensure the most effective operation of the University's policy concerning sponsored research, the following procedures have been established:

a. The proposal in draft form is to be submitted to the Vice President for Research by the principal investigator, accompanied by a Proposal Data Sheet (forms are available in the Office of Research Administration) approved by the department chairperson or unit director and dean, and indicating:

(1) that complete coordination has been effected to ensure that any other University unit or units affected by or interested in the proposal are formally advised of the proposal and that formal acknowledgment or concurrence has been received from the affected units;

(2) that full consideration has been given to both the physical and financial aspects of space requirements;

(3) that full costs of computer support required by the proposed effort have been included in the proposal budget;

(4) the anticipated duration of the project, with any possible extensions or ramifications;

(5) that the use of University funds, when included in the proposal, has been approved at all appropriate levels (as indicated in the Proposal Data Sheet), whether such funding relates to a division or sharing of salaries, the purchase of equipment, or other expenditures requiring University funds,

(6) the proposed total budget.

b. The proposal will be reviewed for proper form, for budget correctness, and to see that pertinent regulations of the University and the prospective sponsoring agency are met.

c. When the proposal is in final form, with the Proposal Data Sheet signed by the principal investigator and the chairperson or unit director, the Vice President for Research will administratively certify the proposal, on behalf of the University, by signing the cover sheet and will return the proposal to the initiator for official submittal to the prospective sponsoring agency.

d. Any proposal negotiations between the University and a prospective funding agency will be closely coordinated with the initiator or principal investigator by the Vice President for Research.

4. Any modifications to an award, received in response to a research proposal, also will be processed in accordance with the foregoing procedure.

5. The Vice President for Research also has been designated the prior approval authority for the University. In this capacity, the office will coordinate closely with the principal investigators and appropriate members of the Contract and Grant Accounting Office. The office will ensure that the prior approval function, of modifying grant and contracts budgets in force, is in accordance with the regulations of the sponsoring agencies or foundations.

6. Final authority for accepting and signing research contracts and grants is vested in the President of the University.

7. A person whose salary is paid in full by the University may not engage in sponsored research for extra remuneration during the regular academic year. In rare instances and when deemed by the administration to be in the best interests of the University and the individual involved, exceptions to this rule may be made. Such exceptions require written approval of the chairperson, the dean, the Associate Vice President for Academic Affairs, and the Vice President for Research.

8. During the regular academic year when the contract or grant calls for released time from regular University duties, the basic nine-month salary from the instructional budget will be reduced proportionally. The released time will be compensated from contract or grant funds at the basic salary rate.

9. The item for indirect costs included in research agreements shall always be credited to the general fund of the University to be allocated for the continuing support of research at the University.

10. For the purposes of this policy, sponsored research shall be construed to include sponsored research, service and training projects and other categories of awards for all except basic capital construction and maintenance projects.

11. This policy, in whole or in any part, is subject to review and change at any time. See also Research Support and Graduate, Research, and Teaching Assistantships; Research Associates.