A53.1 revision log

Policy revision – November 2, 2023

Update type: Policy revision
Revision status: Published November 2, 2023
Previous revision: Policy revision – October 19, 2021
Next revision: Minor/maintenance update – July 1, 2025

Revision notes

Addition of new topics for the table
Removal of C240 policy
Elimination of CARS entry (leaving Counseling, Assistance and Referral Service)

Revision content

A53.1: Policies Applicable to Faculty

Approved By: Faculty Senate
Effective Date: April 20, 2018
Responsible Faculty Committees: Policy Committee
Office Responsible for Administration: Office of the University Secretary

Revisions to the Policy Rationale, Policy Statement, and Applicability sections of this document must be approved by the full Faculty Senate.

Policy Rationale

The Faculty Handbook provides University of New Mexico (UNM) faculty with a written record of faculty policies and procedures. Policies in the Faculty Handbook are unifying documents that describe academic principles, the reasoning behind the principles, and institutional procedures necessary for implementation. Faculty Handbook policies contain governing principles and procedures that mandate or constrain actions and apply to UNM faculty.

Policy Statement

Faculty policies are governed by UNM Board of Regents’ Policies. The Board of Regents' Policy Manual shall be controlling in any matters in which there is an inconsistency between the Faculty Handbook and the Board of Regents' Policy Manual. All UNM policies which pertain primarily to faculty and academic matters are placed in the Faculty Handbook. The scope of Faculty Handbook policies is established by the “Faculty Constitution” and the right to review and take action on these policies is granted to the faculty by UNM Board of Regents Policy 5.1 “The Faculty’s Role in the University's Academic Mission.”

The Faculty Handbook shall be controlling in any faculty and academic matters in which there is an inconsistency between the Faculty Handbook and the University Administrative Policies and Procedures Manual, the University Catalog, or the Pathfinder. It is not the purpose of the Faculty Handbook to serve as a manual of school/college and departmental policies or procedures; however, the Faculty Handbook shall be controlling in all matters in which there is inconsistency. Although, policies applicable to faculty are primarily published in the Faculty Handbook, some policies published in the University Administrative Policies and Procedures Manual also apply to faculty and these policies are described and listed in the Procedures Section of this document.

Applicability

All UNM academic faculty and administrators, including the Health Sciences Center and Branch Campuses.

Definitions

No specific definitions are required for this Policy

Revisions to the remaining sections of this document may be amended with the approval of the Faculty Senate Policy and Operations Committees.

Who Should Read This Policy

Faculty
Academic staff
Academic deans and other executives, department chairs, directors, and managers

Contacts

Direct any questions about this Policy to the Office of the University Secretary.

Procedures

Topic	Board of Regents' Policies (RPM)	Faculty Handbook Policies (FH)	University Administrative Policies (UAP)
Academic Adjustments for Students with Disabilities	RPM 2.3	FH D100 FH D170	UAP 2310
Academic Dishonesty	RPM 2.18 RPM 4.8	FH D175 FH D176
Academic Freedom and Tenure	RPM 1.5 RPM 2.1 RPM 2.3 RPM 2.14 RPM 2.18 RPM 5.2 RPM 5.16 RPM 6.5	FH Section B FH C150	UAP 2060 UAP 2220
Academic Mission	RPM 2.14 RPM 2.18 RPM 5.1	FH A20 FH A88 FH A91	UAP 1000
Acceptable Computer Use			UAP 2500
Acceptable Information Systems Use			UAP 2500
Access to Sensitive and Protected Information			UAP 2520
Accessibility			UAP 5200 UAP 5320
Accommodation for Employees with Disabilities	RPM 2.3 RPM 2.18		UAP 3110 UAP 5320
Accommodation for Students with Disabilities	RPM 2.3 RPM 2.18	FH D170	UAP 2310 UAP 5320
Accommodation for Students with Disabilities, Academic Adjustments	RPM 2.3 RPM 2.18		UAP 2310
Accountability for University Information and Transactions			UAP 2000
Advisors to Board of Regents	RPM 1.7	FH A60
Alcohol Use and Possession on UNM Property	RPM 2.6	FH C05	UAP 2140
Allocation and Assignment of Space		FH A89	UAP 5200
Allowable and Unallowable Expenditures			UAP 4000
Alternative Retirement Program			UAP 3625
Animal Control on University Property			UAP 2290
Animal Use in Education and Research	RPM 2.18 RPM 5.15	FH E100
Animals, Service	RPM 2.18		UAP 2295
Annual Leave	RPM 5.4	FH C50 FH C205	UAP 3400
Appeals	RPM 1.5 RPM 4.3	FH B6 FH D175 FH D176
Archives and Records--UNM	RPM 2.9	FH C07	UAP 6020
Associate Degrees	RPM 2.14	FH F70
Award Payments			UAP 2615
Awards and Recognition, Special	RPM 1.6	FH A61.12
Benefits	RPM 6.3		UAP 3600 UAP 3625 UAP 3630 UAP 3635 UAP 3640 UAP 3650 UAP 3700
Bicycles and Other Non-Motorized Vehicles			UAP 2260
Branch Community Colleges	RPM 2.14	FH Section F
Cameras	RPM 8.2		UAP 6140
Campus Violence			UAP 2210
Career Education	RPM 2.14	FH F10
Casualty and Liability Insurance and Claims			UAP 6150
Certificate Programs	RPM 2.14	FH F10
Classified Research	RPM 5.11	FH E10
Clinical Practice Payments			UAP 2615
Code of Conduct (Employee)	RPM 2.18 RPM 6.4		UAP 3720
Code of Conduct (Student)	RPM 2.18 RPM 4.2 RPM 4.3	FH D175 FH D176
Collections and Museums			UAP 6410
Commercialization of Intellectual Property	RPM 2.15 RPM 5.8	FH E70
Community Education Programs	RPM 2.14	FH F10
Compliance, HSC Institutional	RPM 3.7
Computer Security Controls and Access to Sensitive and Protected Information			UAP 2520
Computer Use, Acceptable			UAP 2500
Confidentiality	RPM 5.14	FH B4 FH B6 FH C07 FH C09 FH C70 FH C290 FH E40 FH E110	UAP 2200 UAP 2210 UAP 2215 UAP 2520 UAP 3280 UAP 3750 UAP 3445
Confidentiality of Faculty Records	RPM 2.17 RPM 5.7 RPM 6.8	FH C70	UAP 2300 UAP 3710
Conflict of Interest	RPM 2.18 RPM 5.5 RPM 5.6 RPM 6.4	FH C130	UAP 3720
Conflict of Interest Waiver for Technology Transfer	RPM 5.17	FH E80	UAP 3720
Conflicts of Interest in Research	RPM 2.18 RPM 5.10 RPM 5.17	FH E80 FH E110	UAP 3720
Consensual Relationships and Conflicts of Interest	RPM 2.3 RPM 2.5 RPM 2.18	FH C07	UAP 2215
Constitution (Faculty)	RPM 5.1	FH A51
Copyright	RPM 2.15 RPM 5.8	FH E70	UAP 2500
Counseling, Assistance, and Referral Service (CARS)		FH C09	UAP 3750
Creation and Reorganization of Academic Units	RPM 5.1	FH A88
Creation and Reorganization of Research Centers and Institutes	RPM 5.1	FH A91
Data Governance			UAP 2580
Deductions from Payroll			UAP 2635
Dependent Care Spending Account			UAP 3650
Dependent Education Benefits	RPM 6.11		UAP 3700
Dental Insurance Benefits	RPM 6.3		UAP 3600
Disabilities	RPM 2.18	FH D170	UAP 2310 UAP 3110
Disclosure	RPM 5.10	FH C07 FH C70 FH C290 FH D100 FH E70 FH E110	UAP 2215 UAP 3720
Discrimination	RPM 2.3	FH B6 FH C07 FH D170 FH D175 FH D176	UAP 2310 UAP 2720 UAP 2740 UAP 3110
Dishonest or Fraudulent Activities	RPM 2.18 RPM 5.13		UAP 7205
Dishonesty in Academic Matters	RPM 2.18 RPM 4.8	FH D100 FH D175 FH D176
Distribution of Paychecks			UAP 2620
Diversity and Campus Climate	RPM 2.3 RPM 2.18	FH C50
Domestic Abuse Leave	RPM 5.4		UAP 3445
Domestic Partners			UAP 3600 UAP 3790
Drug Free Environment	RPM 2.6	FH C07
Education Abroad Health and Safety			UAP 2710 UAP 6110
Education Benefits	RPM 6.11		UAP 3700
Education Retirement Plan, New Mexico			UAP 3625
Educational Records, Student	RPM 4.4	FH Information Section
Email, Student			UAP 2540
Emergency Control	RPM 3.2 RPM 3.4		UAP 6130
Emeriti Status	RPM 6.3	FH C305
Employee Impairment at Work		FH C07	UAP 3270
Employment of UNM Graduates	RPM 5.3	FH C20
Endowed Faculty Chairs	RPM 5.18	FH C170
Endowed Faculty Payments			UAP 2615
Equal Opportunity and Affirmative Action	RPM 2.3 RPM 2.18 RPM 5.2		UAP 2720
Extra compensation	RPM 5.6	FH C140	UAP 2615
Faculty's Role in the University's Academic Mission	RPM 2.14 RPM 2.18 RPM 5.1	FH A50 FH A51 FH A91
Family and Medical Leave	RPM 5.4		UAP 3440
Flexible Spending Accounts			UAP 3650
Foreign Nationals			UAP 2180
Fraudulent or Dishonest Activities	RPM 2.18 RPM 5.13	FH E40	UAP 7205
Free Expression and Advocacy	RPM 2.1 RPM 2.18 RPM 4.5	FH C150	UAP 2050 UAP 2060 UAP 2220
Garnishments			UAP 2670
Graphic Identification Standards			UAP 1010
Gratuities			UAP 3720
Grievances-- Student	RPM 2.18 RPM 4.2 RPM 4.3	FH D175 FH D176
Guiding Principles	RPM 2.18
Harassment	RPM 2.3		UAP 2210 UAP 2240 UAP 2720 UAP 2740 UAP 3780
Holidays		FH C220	UAP 3405
Honorarium Payments			UAP 2170
Honorary Degrees	RPM 1.6	FH A61.12
HSC Institutional Compliance	RPM 3.7 RPM 3.8
HSC Performance Payments			UAP 2615
Human Beings as Subjects of Research	RPM 2.18 RPM 5.14	FH E90
ID Cards (UNM Lobo Card)			UAP 1050
Impairment at Work		FH C07	UAP 3270
Inclement Weather	RPM 5.4		UAP 3435
Information Technologies (IT) Governance		FH A61.6	UAP 2560
Information and Transactions, Systems			UAP 2000 UAP 2500
Information Security			UAP 2000 UAP 2030 UAP 2500 UAP 2520 UAP 2550 UAP 2580
Inspection of Public Records (IPRA)	RPM 2.17 RPM 4.4 RPM 5.7 RPM 6.7 RPM 6.8	FH C70	UAP 2030 UAP 2300 UAP 3710 UAP 6020
Insurance, Employee Benefits	RPM 7.14		UAP 3600
Insurance Loss Claims			UAP 6150
Intellectual Property	RPM 2.15 RPM 5.8	FH E70
Jury Duty	RPM 5.4	FH C255	UAP 3415
Keys			UAP 5010
Lactation Support			UAP 2750
Law Enforcement on Campus (UNM Police)	RPM 8.2
Leaves of Absence	RPM 5.4	FH C280	UAP 3415 UAP 3425 UAP 3435 UAP 3440 UAP 3445
Leave with Pay	RPM 5.4		UAP 3415
Leave Without Pay	RPM 5.4	FH C280	UAP 3420 UAP 3600
Life Insurance Benefits	RPM 7.14		UAP 3600
Mailing Services			UAP 6340
Mandatory Reporting		FH C07 FH D175	UAP 2200 UAP 2710 UAP 2740
Media Response		FH C150	UAP 3740
Medical Insurance Benefits	RPM 7.14		UAP 3600
Medical Reimbursement Account			UAP 3650
Military Leave and Related Service Leave	RPM 5.4	FH C230	UAP 3425
Minors on Campus			UAP 2205
Misconduct – Reporting	RPM 2.18		UAP 2200
Misconduct --Research	RPM 2.18 RPM 5.13	FH E40
Moving Expenses			UAP 4020
Museums and Collections	RPM 8.5		UAP 6410 UAP 6420
New Mexico Education Retirement Plan			UAP 3625
Non-Motorized Vehicles			UAP 2260
Non-Standard Payment Processing			UAP 2615
Webpages, Official University			UAP 2570
Outside Employment	RPM 5.5	FH C130
Overseas Research	RPM 5.12	FH E20 FH E70
Parental Leave	RPM 5.4	FH C215	UAP 3440
Parking and Vehicles on Campus	RPM 8.3		UAP 2260
Paycheck Distribution			UAP 2620
Payroll Deductions			UAP 2635
Payroll Overpayments and Collection			UAP 2680
Per Diem and Travel Reimbursement	RPM 7.7	FH C225	UAP 4030
Personal Information Disclosure	RPM 2.17 RPM 4.4 RPM 5.7 RPM 6.8	FH C70	UAP 2300 UAP 3710
Personally Identifiable Information			UAP 2520
Photo Identification Cards (UNM Lobo Card)			UAP 1050
Police, UNM Law Enforcement on Campus	RPM 8.2
Policies and Procedures – HSC	RPM 3.4
Political Activity	RPM 2.18 RPM 6.5	FH C150	UAP 2050 UAP 2060 UAP 2220 UAP 3740
Possession of Alcohol on University Property	RPM 2.6	FH C05	UAP 2140
Post Tenure Review	RPM 5.16	FH b4
Postal Services			UAP 6340
Privacy	RPM 2.17		UAP 2520
Prizes - Payments			UAP 2615
Professional Development and Training			UAP 3290
Professional Leave	RPM 5.4	FH C225
Prohibitive Discrimination	RPM 2.3	FH C09	UAP 2720
Protected and Sensitive Information			UAP 2520
Public Information and/or Access to University Records	RPM 2.17 RPM 4.4 RPM 5.7 RPM 6.7 RPM 6.8 RPM 7.2	FH C70	UAP 2300 UAP 3710 UAP 6020
Rainforest Innovations, UNM	RPM 2.15 RPM 5.8	FH E70
Reasonable Accommodation, Religion	RPM 2.3	FH C220 FH D170	UAP 2720
Reasonable Accommodation for Employees with Disabilities	RPM 2.3 RPM 2.18		UAP 3110
Records Management, Retention, and Disposition	RPM 2.9		UAP 6020
Recognition and Awards, Special	RPM 1.6	FH A61.3.1
Recreational Drones			UAP 2265
Recycling			UAP 2100 UAP 6350
Relocation Allowances			UAP 4020
Reporting Suspected Misconduct and Retaliation; Whistleblower Protection from Retaliation	RPM 2.18		UAP 2200
Research -- Classified	RPM 5.11	FH E10
Research, Conflicts of Interest in	RPM 2.18 RPM 5.1	FH E110	UAP 3720
Research Misconduct	RPM 2.18 RPM 5.13	FH E40
Research -- Overseas	RPM 5.12	FH E20
Research -- Sponsored	RPM 5.9	FH E60	UAP 2425 UAP 2430 UAP 2470 UAP 2480
Research Subjects	RPM 2.18 RPM 5.14 RPM 5.15	FH E100
Resignation			UAP 2650 UAP 3225
Respectful Campus	RPM 2.18	FH C09	UAP 2240
Responsibility and Accountability for University Information and Transactions			UAP 2000
Retaliation	RPM 2.3 RPM 2.18	FH C07 FH C09 FH C290 FH D175 FH D176 FH E110	UAP 2200 UAP 2740
Retirement		FH B5	UAP 3600 UAP 3625 UAP 3640 UAP 3700
Retirement, Supplemental Savings Plans			UAP 3640
Rights and Responsibilities	RPM 2.3 RPM 2.6 RPM 2.7 RPM 2.9 RPM 2.14 RPM 2.18	FH C05	UAP 1010 UAP 2140 UAP 2215 UAP 2740 UAP 3290 UAP 5010 UAP 6110 UAP 6150
Risk Management	RPM 7.14		UAP 6100
Romantic Relationships			UAP 2215
Sabbatical Leave	RPM 5.4	FH C200
Safety and Risk Services		FH C05	UAP 6110 UAP 3290
Safeguarding Information			UAP 2520
Security, Information			UAP 2550
Sensitive and Protected Information			UAP 2520
Separation of Employment		FH B5	UAP 3225
Service Abroad	RPM 5.4	FH C235
Service Animals	RPM 2.18		UAP 2295
Service Awards			UAP 3745
Sexual Harassment	RPM 2.3 RPM 2.18	FH C07	UAP 2210 UAP 2740 UAP 3290
Sexual Misconduct	RPM 2.3 RPM 2.18	FH C07	UAP 2210 UAP 2710 UAP 2740
Sexual Relationships			UAP 2215
Sick Leave	RPM 5.4	FH C210	UAP 3440
Skateboards			UAP 2260
Smoking on University Property			UAP 2250
Social Security Numbers, Protection of			UAP 2030
Solicitation			UAP 3730
Space Allocation and Assignment		FH A89	UAP 5200
Special Recognition and Awards	RPM 1.6	FH A61.12
Sponsored Research	RPM 5.9 RPM 5.11	FH E60	UAP 2425 UAP 2430 UAP 2470 UAP 2480
Student Code of Conduct	RPM 2.18 RPM 4.2 RPM 4.3	FH D175 FH D176
Student Email			UAP 2540
Student Grievances	RPM 2.18 RPM 4.2 RPM 4.3	FH D175 FH D176
Student Identification Numbers			UAP 2030
Student Publications	RPM 4.5	FH A70
Student Records	RPM 2.17 RPM 4.4		UAP 2300 UAP 6020
Students with Disabilities, Academic Adjustments	RPM 2.18	FH D170	UAP 2310
Study Abroad, Health and Safety			UAP 2710 UAP 6110
Supplemental Retirement Savings Plans			UAP 3640
Suspected Employee Impairment at Work		FH C07	UAP 3270
Sustainability	RPM 2.18		UAP 2100 UAP 6350
Taking University Property off Campus			UAP 7730
Tax Reporting- Payroll			UAP 2635
Technology Transfer-- Conflict of Interest Waiver	RPM 5.17	FH E80	UAP 3720
Tenure	RPM 5.2 RPM 5.16	FH Section B
Terminating Employment Pay			UAP 2650
Tobacco-Free Campus			UAP 2250
Training--Mandatory		FH C05	UAP 3290
Travel Reimbursement and Per Diem	RPM 7.7	FH C225	UAP 4030
Tuition Remission			UAP 3700
Unallowable and Allowable Expenditures			UAP 4000
Unemployment Compensation			UAP 3635
University Archives and Records	RPM 2.9	FH C07 FH C70	UAP 6020
University Design			UAP 5320
University External Graphic Identification Standards			UAP 1010
UNM's Name and Symbols-- Use of	RPM 2.7	FH C05	UAP 1010
UNM Public Art Collection			UAP 6420
UNM Rainforest Innovations	RPM 2.15 RPM 5.8	FH E70
Use and Possession of Alcohol on University Property	RPM 2.6	FH C05	UAP 2140
Use of University Vehicles			UAP 7780
Vehicles on Campus and Parking	RPM 8.3		UAP 2260
Video Security	RPM 8.2		UAP 6140
Violence on Campus			UAP 2210
W-2s			UAP 2635
Wage Withholdings			UAP 2670
Weapons on University Property			UAP 2210
Webpages, Official University			UAP 2570
Whistleblower Protection from Retaliation; Reporting Suspected Misconduct and Retaliation	RPM 2.18		UAP 2200
Workers' Compensation			UAP 3630

History

October 24, 2023- Updates to table approved by Faculty Senate Operations Committee
October 4, 2023 - Updates to table approved by Faculty Senate Policy Committee
February 23, 2022 – Updated to reflect name change of the Science and Technology Corporation @ UNM (STC.UNM) to UNM Rainforest Innovations (UNMRI), per FHB Policy A53 procedures
October 19, 2021 – Updates to table approved by Faculty Senate Operations Committee
October 6, 2021 – Updates to table approved by Faculty Senate Policy Committee
December 22, 2015 – Approved by the Faculty Senate