A63.5: Information Technology Committee

Approved by: Faculty Senate
Effective: April 28, 2020
Responsible Faculty Committee: Information Technology Committee
Office Responsible for Administration: Office of the University Secretary

Applicability

All UNM units, including the Health Sciences Center and Branch Community Colleges.

Policy Rationale

The Information Technology (IT) Committee is the voice of the faculty in the co-governance of IT matters. The IT Committee is one of five (5) committees that comprise the Faculty Senate Business Council, which provides faculty oversight of the business aspects of the University of New Mexico (UNM) including budget, government relations, campus planning, capital projects, etc.

Policy Statement

The IT Committee represents and reports to the Faculty Senate through regular procedures and submits a yearly report to the Senate. In cooperation with UNM IT and other core technology providers, the IT Committee acts in collaboration with the IT Academic Technologies Advisory Board and the IT Research Technologies Advisory Board to provide review of and recommendations regarding administration, purchasing, use, and implementation of IT systems and applications. Through communication with the academic, research, and administrative units, the IT Committee represents the needs and concerns, particularly of the academic and research communities, for computing resources and information technology needs. The Chair of the IT Committee is a voting member of the IT Academic Technologies Advisory Board and the IT Research Technologies Advisory Board. The Committee’s purview includes, but is not limited to, soliciting faculty feedback; assessment and articulation of faculty needs; advocacy of innovative and effective instructional and research technologies; active participation in IT strategic planning; advice on IT budgets; recommendations for priorities; and liaison with academic, research, and administrative computer users.

Membership: Sixteen (16) voting faculty which will include one (1) faculty member from a Branch Community College; fourteen (14) faculty members from Main, HSC, and Law campuses representing at least three (3) schools and colleges, none of whom are from the same department; and one (1) faculty member from the Faculty Senate Research Policy Committee. Voting membership will also include four (4) student representatives which will include two (2) students from ASUNM and two (2) students from GPSA. The UNM Chief Information Officer (CIO), Senior Vice Provost for Academic Affairs, and the HSC Vice President for Academic Affairs will serve as ex-officio, non-voting members. If unable to attend a Committee meeting, an ex-officio member may send a designee subject to approval by the Committee.

The terms of office for faculty members shall be for three (3) years, set up on a staggered basis so that the terms of approximately one-third (1/3) of members will expire each year. Members can be appointed for a second three-year term. A Chair is elected by the Committee and normally will serve a renewable two-year term. In addition to the Committee members, subcommittee membership will be augmented with other faculty, administrators, staff, and students as required for specific subcommittee tasks.

Procedures

The IT Committee will schedule regular meetings. The Committee Chair will report Committee recommendations through the Business Council for consideration by the Faculty Senate.

Definitions

No specific definitions are required for the Policy Statement.

Contacts

Direct any questions about this policy to the UNM Office of the University Secretary.

Who should read this policy

• Academic chairs, directors, and deans
• Non-academic managers and directors
• Vice presidents and other executives

Related Documents

Faculty Handbook:

• Policy A51 “Faculty Constitution”
• Policy A53 “Development and Approval of Faculty Policies”
• Policy A60 “Faculty Senate Bylaws”
• Policy A63 “Business Council”

University Administrative Policy and Procedures Manual

• 2500 “Acceptable Computer Use”
• 2520 “Computer Security Controls and Access to Sensitive and Protected Information”
• 2540 “Student Email”
• 2550 “Information Security”
• 2560 “Information Technology (IT) Governance”
• 2570 “Official University Webpages”
• 2580 “Data Governance”

History

• July 1, 2025 - Policy format updated to align with FHB A53
• August 18, 2022 - Corrected title of HSC Vice President for Academic Affairs, per FHB A53 procedures.
• April 28, 2020 - Amended by Faculty Senate
• April 24, 2018 – Approved by Faculty Senate
• March 22, 2011 – Approved by Faculty Senate