A83: Annual Reports

Approved by: Faculty Senate
Effective: April 22, 2014
Responsible Faculty Committee: Policy Committee
Office Responsible for Administration: Provost, Executive Vice President for Health Sciences, and Senior Vice President for Administration

Policy Rationale

Annual reports ensure accountability and provide a measure of how well and at what cost UNM is fulfilling its mission of teaching, research, patient care, and public service. Annual reports serve as management tools for UNM’s leadership, faculty, and staff, by documenting the success of each division in meeting its key goals. They also provide UNM’s stakeholders with a snapshot of the achievements and challenges of each division during the past year, as well as plans for the future.

Policy Statement

Annual reports will be prepared by the Provost, the Executive Vice President for Health Sciences, and the Senior Vice President for Administration. These leaders are charged with providing:

• a brief description of their units, including information on function, budget, and personnel;
• major activities for the year; and
• plans for the future.

The reports will provide a clear picture of the division’s contributions to UNM’s achievement of its mission and key goals. The annual reports will be made available and accessible to faculty, staff, and the public. The reports will become part of the permanent records of the University, and reference to them is invited at any time.

Applicability

All UNM units, including the Health Sciences Center and Branch Campuses.

Definitions

No specific definitions are required for the Policy Statement.

Who should read this policy

• Academic chairs, directors, and deans
• Non-academic managers and directors
• Faculty members

Related Documents

Contacts

Direct any questions about this policy to your vice president.

Procedures

Annual reports should include unique indicators, presenting data on a wide spectrum of activity including the division’s impact on student success and/or quality of patient care; affordability, capacity, and quality of services provided; and effective use of UNM’s resources.

To ensure integrity and internal consistency the indicators used should be:

• Based on data that are publicly available and may be reproduced.
• Commonly used nationally or internationally.
• Presented in a way that makes their meaning apparent.
• In a format that allows for comparison to other institutions and trend analysis, when appropriate.

The Annual Report should be brief and well organized. It should not include superfluous materials such as brochures, calendars, class schedules, or flyers.

The Provost, the Executive Vice President for Health Sciences, and the Senior Vice President for Administration may request deans and directors to submit annual reports for their academic and administrative units for inclusion in the annual reports.

History

Amended:

• August 23, 2022 - Updated titles of administrators per FHB Policy A53 procedures
• January 25, 2011—Approved by Faculty Senate
• August 24, 2010—Approved by Faculty Senate